Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Bengaluru, India (GCC)

Reports to: Head of Finance India

About Ceres India

At Ceres India Private Limited, we support initiatives that help communities recover, rebuild, and strengthen resilience. As part of the Ceres Global network of companies, we contribute to disaster recovery, infrastructure restoration, environmental services, and critical response operations through engineering, technology, innovation, and operational excellence. From India, we help enable faster decisions, stronger delivery, and meaningful outcomes where they matter most. The purpose is at the core of what we do. We are building an environment where talent can do meaningful work, take ownership, grow with the business, and be part of something larger than themselves.

Driven by Purpose, Powered by People

At Ceres India, we believe you’re more than just an employee; you’re part of a team with a purpose and a meaningful mission. Every team member plays a vital role in restoring hope, helping communities recover and rebuild.

We value initiative, respect diversity, and give our people the freedom to lead. We offer competitive pay, growth opportunities, travel, and a culture built on resilience and teamwork. If you show up with compassion, share the commitment, react with urgency, and deliver solutions, you’ll fit right in. We don’t just respond to challenges; we rise to them.

What We Are Looking For

The AP & Banking Specialist will own day-to-day accounts payable and banking operations for designated Ceres US subsidiary entities, operating as part of the India GCC Finance team. This is a mid-level, execution-focused role requiring accuracy, ownership, and the ability to work closely with US-based finance teams across time zones.

The role also carries a transition responsibility — the successful candidate will undergo structured knowledge transfer, build SOPs, perform the work independently to global team standards, and subsequently support the training and review of junior team members.

What You Will Do

Accounts Payable

• Input and process vendor AP invoices for Ceres US subsidiary entities accurately and within agreed SLAs
• Perform invoice matching, coding, and routing for approval in line with internal controls
• Create and execute payment runs — ACH, wire, and check payments in line with vendor terms and cash flow schedules
• Maintain vendor master data and manage vendor statement reconciliations
• Resolve invoice disputes and payment queries with vendors and internal US stakeholders
  
  

Banking Operations (~90 Accounts)

• Input daily banking transactions across approximately 90 bank accounts within the ERP
• Perform bank reconciliations — matching system transactions to bank statements and investigating exceptions
• Save and file completed bank recs in line with documentation and audit standards
• Escalate unresolved reconciling items within defined timelines
  
  

Reporting & Controls

• Assist in the preparation of cash flow and working capital reports
• Support balance sheet reconciliations for AP and bank-related GL accounts
• Contribute to budget vs. actuals reporting on payables and disbursements
• Maintain audit-ready documentation for all AP and banking activities
  
  

Transition, Training & Review

• Undergo structured training with US finance teams to understand the full scope of AP and banking processes
• Develop detailed SOPs covering all assigned process areas during the transition period
• Perform all activities independently to the satisfaction of global finance leads within 3–4 weeks of training completion
• Support the training of junior or backup team members once steady-state is achieved
• Act as the India-side review owner and primary point of contact for US finance teams on AP and banking matters
  
  

Required Qualifications

• B.Com / M.Com / MBA Finance or equivalent
• 4–7 years of experience in AP and banking operations, with at least 2–3 years supporting US entities from an India GCC or shared services environment
• Hands-on experience with high-volume invoice processing and multi-account bank reconciliations
• Proficiency in ERP systems — NetSuite, SAP, Oracle, or equivalent
• Strong Excel skills — reconciliation models, pivot tables, VLOOKUP/XLOOKUP
• Familiarity with US payment methods — ACH, wire transfers, check runs
• Excellent written communication for US stakeholder interaction
• Willingness to work in US time zone overlap hours (approx. 2:00 PM – 11:00 PM IST or as agreed)
  
  

Preferred Qualifications

• Experience with Trimble / Vista ERP
• Prior exposure to construction, environmental services, or project-based billing environments
• Experience managing or reconciling a large number of bank accounts (50+ accounts)
• Familiarity with 1099 vendor compliance and AP audit support
• Experience supporting or training junior team members in a GCC or shared services context
  
  

Why Join Ceres India?

At Ceres India, you won’t just have a job, you’ll have a mission. Your work will directly impact the speed and strength of community recovery after disasters.

We Offer

• A collaborative, mission-driven culture.
• Opportunities for professional growth and advancement.
• The chance to make a lasting difference for communities.