Contract Administrator

Key Responsibilities

• Manage the contract renewal process by obtaining business confirmation for renewals and coordinating with stakeholders.
• Request and obtain quotations from vendors for contract renewals and new service requirements.
• Review vendor quotations for completeness and accuracy before initiating the approval process.
• Create and submit contract requests through Docusign and coordinate execution with both internal stakeholders and vendors.
• Track contract status and ensuring agreements are fully executed before initiating downstream procurement activities.
• Raise Purchase Order (PO) requests after contract execution and coordinate with procurement teams until PO issuance.
• Process accruals for vendor invoices to ensure accurate financial reporting and month-end close activities.
• Review vendor invoices for accuracy, validate supporting documentation, and obtain the required business approvals.
• Handle invoice-related queries by coordinating with vendors, business users, procurement, and finance teams.
• Process billing adjustments for resource recovery by reviewing timesheets, validating project allocation percentages, coordinating with Sprint Leads to ensure accurate billing, and verifying available funding before billing.
• Monitor contract, invoice, and billing timelines to ensure compliance with internal service levels.
• Maintain accurate documentation and records of contracts, approvals, invoices, and procurement activities.
• Prepare reports and provide status updates on contracts, purchase orders, invoices, and billing activities as required.

Key Skills

• Contract Administration
• Vendor Coordination
• Procurement and Purchase Order Management
• Contract Renewals
• Quote Review and Validation
• Docusign Workflow Management
• Invoice Review and Approval Coordination
• Accrual Management
• Billing Adjustments and Resource Recovery
• Financial Administration
• Stakeholder Management
• Documentation and Record Management
• Strong Communication and Coordination Skills
• Attention to Detail and Accuracy
• Time Management and Prioritization
• Proficiency in Microsoft Excel, Outlook, and Office Suite