Executive Assistant to MD / CEO

Company Description UNISON Insurance Broking Services Pvt Ltd was founded in 1998 to bring transparency and convenience to the insurance market in India. The company quickly acquired composite insurance and reinsurance broking licenses and has grown to employ over 350 professionals across 11 major metro cities, supported by international partners across continents. Known for its strong knowledge base and commitment to excellence, UNISON is a trusted independent insurance broker operating at scale and focusing on progressive, client-centric solutions. The firm works across diverse risk products including Aviation, Marine, Property, Energy, Infrastructure & Construction, Trade Credit, Mega Risk, and Employee Benefits. With a 97% year-on-year client retention rate and an experienced in-house Risk Management team, UNISON delivers high service standards, valuable insights, and tailored insurance and risk solutions.

Role Description

- This is a full-time, on-site role based in Vadodara including some travel across India, for an Executive Assistant to the Managing Director / Chief Executive Officer.

- The role involves providing comprehensive executive administrative support, including managing calendars, scheduling meetings, coordinating travel, and preparing agendas, meeting briefings and minutes.

- The Executive Assistant will handle confidential correspondence, draft and review documents, and support presentations and reports for internal and external stakeholders.

- The role includes coordinating with internal teams and external partners, organizing events and reviews, and ensuring the MD / CEO’s time is optimized for strategic priorities.

- The Executive Assistant will also track follow-ups, maintain accurate records and documentation, and support office administration tasks related to the executive office.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills for managing day-to-day executive office operations.
• Candidates should possess solid Executive Support capabilities, including handling confidential information, preparing reports, and supporting decision-making.
• Candidates should possess effective Diary Management skills for calendar coordination, scheduling, and prioritizing appointments and meetings.
• Candidates should possess excellent Communication skills, both written and verbal, for interacting with senior leadership, clients, and internal teams.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and general digital tools relevant to executive support, as well as comfortable with evolving AI technology without over-reliance on it.
• Strong organizational and time management abilities, with attention to detail and follow-through on tasks and deadlines.
• Prior, preferably 12+ years experience supporting C-level or senior leadership, preferably in financial services, insurance, or professional services.
• Bachelor’s degree in Business Administration, Commerce, Management, or a related field; advanced certifications in administration or management are an advantage.
• Professional demeanor, discretion, and the ability to work independently while collaborating effectively with diverse teams.

Additional:

• Candidate should be comfortable travelling when the work requires it;

• Preference for candidates with a background or working knowledge of insurance industry.