Finance Executive

Job Title:

Finance Executive

Location:

Indore

Department:

Finance & Accounts

Reporting To:

Finance & Accounts Manager

Purpose of the Role:

To ensure efficient and compliant processing of vendor and service invoices by managing the complete bill passing cycle, maintaining accurate master data in SAP, handling import documentation, and supporting financial operations through timely reconciliations and statutory compliance. The role contributes to maintaining strong financial controls, operational accuracy, and seamless coordination with internal stakeholders and vendors.

Key Responsibilities:

1. Invoice Processing & Bill Passing

• Manage the end-to-end bill passing process for material and service invoices.
• Ensure timely processing of invoices in accordance with company policies and approved workflows.
• Verify supporting documents before invoice processing to ensure completeness and accuracy.
• Monitor invoice processing timelines to support timely vendor payments.

2. GST & TDS Compliance

• Verify GST and TDS applicability for all vendor invoices before processing.
• Ensure compliance with statutory taxation requirements during invoice verification.
• Coordinate with internal teams to resolve taxation-related discrepancies.

3. Vendor & Customer Master Data Management

• Create, update, and maintain Vendor and Customer Master records in SAP S/4HANA.
• Ensure master data accuracy, completeness, and compliance with company standards.
• Maintain proper documentation for all master data changes.

4. Import Documentation Management

• Handle import-related financial documentation, including Bill of Entry processing.
• Ensure timely documentation and compliance with import procedures.
• Coordinate with logistics, procurement, and finance teams for smooth processing of imported materials.

5. Vendor Reconciliation & Financial Control

• Perform periodic vendor account reconciliations and resolve outstanding discrepancies.
• Process credit notes, debit notes, and job work vendor invoices accurately.
• Maintain proper financial records and supporting documentation for audit purposes.
• Support internal and external audits by providing required financial information.

6. Coordination & Process Compliance

• Coordinate with vendors and cross-functional departments to resolve invoice and payment-related issues.
• Ensure adherence to internal financial controls, accounting procedures, and statutory requirements.
• Identify process improvement opportunities to enhance efficiency and accuracy in financial operations.

Key Skills and Competencies Required:

• Strong knowledge of Accounts Payable processes and invoice management.
• Good understanding of GST, TDS, and statutory financial compliance.
• Hands-on experience with SAP S/4HANA (Vendor & Customer Master, Invoice Processing).
• Advanced proficiency in Microsoft Excel.
• Vendor reconciliation and account management skills.
• Strong analytical and problem-solving abilities.
• High attention to detail with excellent accuracy.
• Good communication and stakeholder coordination skills.
• Ability to manage multiple priorities while meeting deadlines.

Qualifications:

Educational Background: Master's degree in commerce, Finance, Accounting, or a related discipline.

Experience: 3–5 years of experience in Finance & Accounts, preferably in a manufacturing environment.

Technical Skills:

• SAP S/4HANA
• Microsoft Excel (Advanced)
• GST & TDS Compliance
• Vendor Reconciliation
• Invoice Processing & Financial Documentation

Working Conditions:

• Full-time role based at the Corporate Office.