Front Desk Administrator

We're Hiring: Front Desk Administrator (CORPORA – Architecture | Interiors)

Location: West Delhi (On-site)

At CORPORA, we believe that great design begins with an organized and efficient workplace. We are looking for a Front Desk Administrator who can be the face of our studio while ensuring smooth day-to-day office operations. If you are highly organized, proactive, and enjoy coordinating people, schedules, and administrative tasks, we'd love to hear from you.

Key Responsibilities

Front Desk & Office Administration

• Welcome clients, consultants, vendors, and visitors professionally.
• Manage incoming calls, emails, couriers, and office correspondence.
• Ensure the reception and common office areas remain well organized.
• Maintain office supplies, stationery, pantry inventory, and other administrative requirements.

Office & Employee Management

• Coordinate daily office operations to ensure smooth workflow.
• Support onboarding and documentation for new employees.
• Maintain employee records, leave records, and office documentation.
• Assist in organizing office meetings, celebrations, and internal events.

Attendance Management

• Maintain employee attendance and leave records.
• Track working hours and coordinate attendance reports.
• Follow up with employees regarding attendance discrepancies when required.

Vendor Management

• Coordinate with vendors, suppliers, consultants, and service providers.
• Manage purchase requests, quotations, invoices, and payment follow-ups.
• Ensure timely procurement of office requirements.
• Maintain updated vendor records and contracts.

Calendar & Schedule Management

• Manage calendars for the Principal Architects.
• Schedule meetings, client presentations, and project discussions.
• Coordinate appointments while avoiding scheduling conflicts.
• Send reminders and ensure meeting logistics are well organized.

General Administration

• Maintain digital and physical records systematically.
• Coordinate with internal teams to support administrative requirements.
• Handle miscellaneous administrative responsibilities to keep office operations efficient.

Requirements

• 1–3 years of experience in administration, front office, executive assistance, or office coordination.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) and Google Workspace.
• Ability to maintain confidentiality and professionalism.
• A proactive, responsible, and detail-oriented attitude.

Preferred Skills

• Experience working in an architecture, interior design, engineering, or consulting firm is preferred.
• Familiarity with attendance management systems and office administration software.
• Strong coordination and follow-up skills.
• Professional appearance and client-facing communication.

What We Offer

• Opportunity to work in a dynamic architecture and design studio.
• Collaborative and creative work environment.
• Professional growth and learning opportunities.
• Exposure to diverse architectural, interior, and government projects.

Salary : 20K-25K/Month

Interested candidates can send their resume to [email protected]