Payroll Specialist

• Designation: Payroll Coordinator / Payroll Specialist
• Industry Type: US IT Staffing & Recruitment
• Functional Area: HR Recruitment
• Compensation (salary offered): As per industry standard + monthly performance recurring incentives
• Operational Hours: 07:00 PM to 04:00 AM IST
• Work Schedule: Monday to Friday (Saturday and Sunday weekly off)
• Employment Type: Permanent
• Work Experience: Only hiring recent graduates (bachelor’ s from all streams)
• Work Skill Set: Looking for graduates with exceptional communication skills in english language (written and spoken)
• Work Location:

STPI (Software Technology Parks of India)

Plot No-C11, Near RGPV, New Jail Road,

Gandhi Nagar, Bhopal - 462038 M.P. (INDIA)

Job Description:

The Payroll Coordinator / Payroll Specialist performs various functions in the organization.

Roles and Responsibilities:

• Collect, review, and track employee and contractor timesheets, ensuring hours are complete, accurate, properly approved, and submitted by payroll deadlines; follow up on missing or late submissions.
• Enter and reconcile approved hours across client portals, internal tracking systems, and ADP Workforce Now, coordinating with employees, managers, recruiters, and clients to resolve discrepancies.
• Execute and maintain payroll processing checklists and validate employee pay rates, employment status, work locations, payroll frequency, and other payroll-related data before processing.
• Audit payroll and timesheets for duplicate or excessive hours, missing breaks, unauthorized overtime, unusual entries, and discrepancies involving regular hours, overtime, ETO, holiday pay, gross/net pay, taxes, deductions, reimbursements, bonuses, and adjustments.
• Review preliminary payroll registers, compare results with prior pay periods, investigate material variances, maintain discrepancy logs, and verify payroll totals against approved funding or bank withdrawals before final approval.
• Maintain complete documentation of payroll preparation, reviews, approvals, corrections, and authorized changes; support off-cycle, retroactive, corrected, voided, and reissued payments.
• Manage payroll activities for new hires, employee changes, and terminations, including onboarding data validation, pay-rate and status changes, final hours, ETO payouts, deductions, final-pay requirements, applicable state deadlines, and authorized system deactivation.
• Prepare employee home-cost calculations, including wages, payroll taxes, benefits, insurance, and other employment costs, for Payroll Manager review and ADP entry/approval.
• Track and reconcile employee deductions, including health, dental, vision, retirement, advances, repayments, garnishments, and other authorized deductions; verify eligibility and effective dates and coordinate corrections with HR or the Payroll Manager.
• Maintain federal, company, and client-specific holiday calendars; communicate payroll deadlines and holiday schedules; verify eligibility and accurate coding of holiday pay across ADP, timesheets, and client portals.
• Track and reconcile ETO accruals, usage, balances, carryover, adjustments, and requests; verify eligibility and approvals, investigate discrepancies, manage approved negative-balance exceptions, and track unpaid, parental, disability, and other payroll-impacting leave.
• Respond to employee payroll inquiries regarding pay, hours, deductions, taxes, direct deposits, ETO, and holiday pay while maintaining accurate, confidential payroll records and supporting documentation.
• Prepare payroll variance, headcount, overtime, ETO, gross-pay, and total payroll-cost reports; reconcile payroll expenses and liabilities to QuickBooks and investigate differences.
• Coordinate with accounting and billing teams to align payroll hours with client billing records and support payroll audits, reconciliations, month-end/year-end activities, and federal, state, local, company, and client compliance requirements.
• Provide ongoing administrative and operational support to the Payroll Manager and payroll team.

About Company

CFACT Consulting Services Pvt. Ltd.

(CFACT Consulting Services) Subsidiary of 4Ci which is a US based corporation that provides IT Consulting & Staffing services. Our services are used by world's largest consulting & fortune 500 companies worldwide. We have the status of tier 1 and preferred vendor with our customers.

4Ci in affiliation with its Indian subsidiary (CFACT Consulting Services Pvt. LTD.) has set up its second offshore recruiting center in India. We have a need to hire several individuals for this facility.

Our offer salary, bonuses, and incentive plans that are above industry standards. Simply said, we offer the best work environment and culture and hire the best people. Opportunities for growth are plentiful. At 4Ci we provide you with an incremental performance & growth plan that identifies various milestones and the path to achieving success in your career. A well designed training curriculum prepares you to take on the challenges that we will present to you during your course of employment.

With 4Ci you will learn from a team of highly qualified and experienced professionals.

Contact person:

Rahul Desai

(+91) 779-821-1335 Mobile

[email protected]

Company Info

Address PLOT NO. C-11, SOFTWARE TECHNOLOGY PARKS OF INDIA, IT PARK NEAR RGPV, NEW JAIL ROAD, GANDHINAGAR, BHOPAL, Bhopal, Madhya Pradesh, BHOPAL, Madhya Pradesh, India