Senior Executive Human Resources

Roles & Responsibilities

1. HR Operations & Employee Lifecycle

• Manage employee joining and exit formalities
• Manage the complete employee lifecycle:
• Hiring – Onboarding – Confirmation – Exit
• Maintain employee personal files and HR database.
• Issue appointment letters, confirmation letters, and relieving letters.
• Maintain HR documentation and records.

2. Payroll & Compensation Management

• Handle end – to – end payroll:
• Attendance, OT, deductions, reimbursements
• Ensure 100% accurate and timely salary processing
• Manage statutory components (PF, ESIC, PT, etc)
• Handle F&F Settlements

3. Recruitment & Talent Acquisition

• Coordinate with department heads for manpower planning
• Manage full recruitment cycle:
• Source – Screening – Interviews – Offer rollout
• Maintain a candidate database as a backup for critical positions.
• Maintain a relationship with ITIs & IGTR for potential recruitment
• Develop new labor contractors

4. Attendance & Leave Management

• Track daily employee attendance.
• Maintain leave records and attendance registers.
• Prepare a monthly attendance summary for payroll processing.
• Monitor records of late-coming, early-going, and absenteeism.

5. HR Compliance Support

• Ensure compliance with all labor laws
• PF, ESIC, Bonus, Gratuity, Factory Act, etc.
• Maintain statutory registers and employee records.
• Maintain documentation related to contract labor.
• Coordinate with consultants/auditors when required

6. Employee Support

• Address employee queries related to attendance, leave, and HR policies.
• Support training and employee engagement activities.

7. Strategy, KPI & Performance Management

• Design and implement KPI & KRA framework for all departments and roles
• Drive performance management system:
• Goal setting
• Periodic reviews
• Appraisal
• Align Individual performance with company objectives
• Continuously improve productivity through structured HR systems

8. MIS Reports

• Prepare and share regular MIS reports with management, including:
• Attendance & absenteeism trends
• Manpower status
• Recruitment pipeline
• Attrition analysis
• Payroll summaries
• Provide data-driven insights for decision-making

9. Employee Engagement & Culture

• Drive employee engagement initiatives:
• Events, feedback systems, retention activities
• Build a performance-driven culture

Administrative Responsibilities

Office Administration

• Manage office supplies, stationery, and inventory.
• Maintain office records and administrative documentation.

Travel Management

• Book domestic & international travel tickets.
• Arrange hotel accommodation.
• Coordinate visa documentation.
• Maintain travel expense records.

Facility Management

• Supervise housekeeping, security, and office maintenance.
• Ensure the cleanliness and upkeep of the office and factory premises.
• Coordinate repair and maintenance of office facilities.

Vendor & Service Coordination

• Coordinate with vendors for office maintenance, housekeeping, and services.
• Monitor service quality and maintain vendor records.
• Handle AMC contracts (AC, DG set, elevators, etc.).
• Coordinate with utility vendors (electricity, internet).

Asset Management

• Maintain records of office assets such as laptops, furniture, and equipment.
• Track asset allocation to employees.

Qualifications

• Bachelor’s degree in Human Resources / Business Administration / Commerce
• MBA in HR preferred

Experience

• Minimum 4 years of experience in HR operations or administration
• Experience in a manufacturing environment preferred

Key Skills

• Knowledge of HR processes and documentation
• Basic understanding of labor laws
• Strong organizational and coordination skills
• Good communication and interpersonal abilities
• Proficiency in MS Excel and office software