Purchasing Officer

Company Description

Le-vanza Food & Herbals is a WHO-GMP certified manufacturing unit specializing in Ayurvedic products. We focus on research and development to create innovative solutions aimed at enhancing the quality of life. Whether launching a new brand or advancing an existing one, we are a trusted partner in Ayurveda. Our commitment lies in delivering excellence and promoting wellness through our specialized products.

Job Summary

Le-vanza Food & Herbals is looking for a detail-oriented and proactive Purchasing Officer responsible for procuring finished goods for the company’s PCD business and third-party orders from in-house manufacturing units as well as external third-party manufacturers. The candidate will coordinate with production, QA/QC, warehouse, dispatch, and vendors to ensure timely procurement, quality compliance, cost efficiency, and uninterrupted product availability.

The role requires strong vendor management, negotiation skills, follow-up capabilities, and understanding of pharmaceutical, Ayurvedic, and nutraceutical finished goods procurement processes.

Reporting to

Operations Head / Managing Director

Key Responsibilities

Procurement & Vendor Coordination

• Procure finished goods from company-owned manufacturing units and third-party manufacturers.
• Coordinate with approved vendors for product availability, production timelines, and dispatch schedules.
• Generate and process purchase orders (POs) as per approved requirements.
• Ensure timely procurement of finished products for PCD and third-party business requirements.
• Maintain strong relationships with existing manufacturers and develop new vendor networks.

Production & Order Follow-up

• Follow up with manufacturing units regarding production status, batch readiness, and delivery timelines.
• Coordinate with production and planning teams to prioritize urgent orders.
• Track pending orders and ensure timely completion and dispatch.
• Resolve delays, shortages, or supply issues proactively.

Quality & Compliance Coordination

• Coordinate with QA/QC departments to ensure products meet required quality standards.
• Verify availability of COA, batch records, invoices, and other regulatory documents before dispatch.
• Ensure procurement only from approved and compliant manufacturing units.
• Monitor packaging, labeling, and product specifications as per company requirements.

Inventory & Supply Management

• Maintain optimum stock levels of fast-moving finished goods.
• Coordinate with warehouse and dispatch departments for inward and outward stock planning.
• Monitor shortages and initiate procurement in advance.
• Prepare procurement planning reports and reorder schedules.

Costing & Negotiation

• Negotiate pricing, commercial terms, payment conditions, and delivery timelines with vendors.
• Compare quotations and ensure cost-effective procurement without compromising quality.
• Maintain updated vendor price lists and procurement records.

Documentation & Reporting

• Maintain proper purchase records, PO tracking sheets, vendor databases, and dispatch follow-ups.
• Prepare procurement MIS reports, pending order reports, and stock procurement summaries.
• Coordinate with accounts department for invoice verification and payment processing.

Required Skills & Qualification

• Bachelor’s degree in Commerce, Business Administration, Pharmacy, Supply Chain, or related field.
• Minimum 1–3 years of experience in pharmaceutical, Ayurvedic, or nutraceutical procurement.
• Strong knowledge of finished goods procurement and vendor management.
• Good communication and negotiation skills.
• Proficiency in MS Excel, MARG software, and inventory systems.
• Ability to handle multiple vendors and follow-up tasks efficiently.
• Strong organizational and coordination skills.

Preferred Experience

• Experience in PCD Pharma procurement.
• Knowledge of Ayurvedic, Pharma and nutraceutical products.
• Familiarity with manufacturing timelines, packaging materials, and dispatch coordination.